Only You Can Multi-Task – NOT!

not multi-tasking
not multi-tasking

A friend mentioned that her (big) company recently has added Instant Messaging to their IT system.  She says, “now, while I’m on the phone, or in a meeting, in addition to having to check emails, I have these IM’s popping up at me.”  WHAT WERE THEY THINKING???!!!!???!!!!

A study by Microsoft found that it takes an employee an average of 15 minutes to return their attention back to the previous task when distracted by email, instant message, etc.

I know, you think you are special and while you can accept that multi-tasking doesn’t work for everyone else, you can still manage it.  I suspect that you can’t.  [Also understand that there is a difference between multi-tasking and a white-noise activity.  Some people need to doodle, color, play solitaire, etc. to stay focused.]

Do you ever wonder how you can get more done?  Try these tips for a week – then assess:

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If You Can’t Remember – It Isn’t a Memento

Memento? Probably not!
Memento? Probably not!

The definition of memento is “an object kept as a reminder or souvenir of a person or event.”

An important aspect of getting organized is streamlining your things – removing the things that don’t matter so you can focus on and enjoy the things that do matter. Time and time again I see clients put inanimate objects ahead of their own well-being, desiring to hold on to something, when in fact, it takes away from their quality of life.

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What do you mean you don’t have a Fax!

Genius Scan
Genius Scan

I’ve been proud of my ability to run a business for over 12 years without a Fax machine.  It always seemed like just one more extra thing to maintain.  Probably once or twice a year I’ve had to ask a friend or neighbor to fax something for me.  But most of the time I’ve been able to scan whatever I needed from my printer and email it. There have even been a couple times I’ve told people to snail-mail me things.

This changed about a year ago when I read about a fabulous app called Genius Scan, free for iPhone and 99¢ for the Android platform.  Imagine using the camera of your smart phone and within moments having a pdf for emailing.  It’s that simple.

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