The Productive Leader Blog
Improving Leadership Effectiveness One Task at a Time
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The Productive Leader Blog

One thing I’ve learned over the years is that I cannot project my personal need for a lean email inbox on others. What I can tell you is when my inbox has too many emails in it I feel stressed that I’m missing something important and unclear what I should be doing next. My solution is to sort the emails in my inbox in order of PRIORITY. If you use Outlook, try assigning and sorting by categories. These are the categories I use. For sorting purposes, it’s important to put the letter in front:   (more…)

At this time of year people tend to bite off way more than they can chew. Resolutions don’t work….but identifying “why” can drive change. Ask yourself: “Why do I want to be more organized?”

  • Do I want time to do more important things?
  • Do I want to stop feeling burdened by my possessions?
  • Do I need better balance in my life?

When you are clear about what’s important, figuring out what to do about it is easier:

 

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Carve out an hour to transfer all of your standing meetings and other obligations onto next year’s calendar. Be sure to include:

  • conferences
  • out-of-town meetings
  • reoccurring appointments and/or meetings
  • hair, doctor, and groomer appointments
  • holidays
  • family events
  • school and camp schedules

The sooner you do this, the better the chance that you won’t double book or overbook yourself. And once it’s on your calendar you’ll have a much better chance at honoring your commitments.

 

At this time of year when time and space are at a premium, it’s helpful to clear space quickly and without much emotional investment. Be it at home or at the office, there is ALWAYS too much information around. Imagine the space you can make by doing a quick publications purge. 

Here are some thoughts to help you move them from prime space to the recycling bin:

  • Many of the magazines we have today are freebies that are sent to raise the subscription rates to attract more advertisers…you didn’t ask for them, are they really worth your time and space?   (more…)

“THEY” say that if we have too much to do that we should delegate, but sometimes that seems like it gets us in more trouble. Delegation works when the person we are delegating to 1) feels some sense of responsibility to us and 2) knows we will follow-up. Here is my 3 step process for successful delegation:

  1. Delegate only to people that are committed to you – if they aren’t team players find them a new “team” (except I know you can’t get rid of your kids…) (more…)

Help with the WHY’s and HOW’s – A professional organizer helps the client with the “hows.” A professional coach helps the client with the “whys.” An Organizer Coach combines these two valuable skills to best move clients towards their visions and goals in a realistic, manageable, and dynamic way.

A Professional Organizer enhances the lives of clients by designing systems and processes using organizing principles and through transferring organizing skills. (source: National Association of Professional Organizers)

A Coach is a trained professional who partners with clients in a thought-provoking and creative process that inspires them to maximize their personal and professional potential. (source: International Coaching Federation)

A professional organizer’s work is extraordinarily valuable to many individuals in many different situations. Learning new ways to manage space and possessions can have a substantial impact on improving the quality of people’s work and lives. But sometimes the actual act of organizing isn’t enough. For some people it is important to delve into the “whys.” Utilizing coaching techniques, an Organizer Coach can help clients:

  • gain clarity around their long term vision for their work and life
  • understand the value of creating work processes and systems to complement their visions and goals
  • anchor their actions with their long term goals through action plans, accountability systems, and support

Typically when organizing a business client we begin by assessing what is working, what isn’t working, and where the stressors are. By evaluating these issues utilizing a coaching style, the root problems tend to surface. Only when we understand the true problem can we solve it in a way that is longlasting and sustainable.