self-care
Productivity Coaching, Time Management Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Time Management Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Time Management Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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self-care Tag

23 Jul

Posted at 12:30h in Focus and Prioritize, Productivity, Stress Management, Time Management, Tips for Easier Living

At the beginning of the pandemic, much was discussed about working from home.  In my opinion, way too much discussion.  I don’t know about you, but I was overwhelmed with the sheer volume of newsletters, emails, and social media posts, as well as the endless links of things to read shared by well-meaning friends. Even if I only read selectively, it took so much time!

It was all too much. The rebel in me was not about to jump on that bandwagon and inundate you with more.  I took that break, but now I feel like I have information that will help you adjust as we move into this new normal.

From talking to clients and colleagues around the world, it’s clear that things are different depending on location.  I’ve heard of a few people preparing to head back to their offices now, while others are being told not to plan to return until 2021.

With that in mind, here are my productivity tips for the next few months:

  1. Be ruthless with your online reading/viewing time
  2. Create more structure than usual
  3. Schedule non-working and working blocks of time
  4. Plan (and take) vacation/stay-cation time

My intention with this blog has always been to keep the posts short enough so you can quickly read them and absorb them.  I do not want these posts sitting in your inbox. Please read what I am sharing and then delete this email!  You can always reference back at www.ellenfaye.com/blog.  (The search feature will help you find what you’re looking for.)

To keep this short and sweet, I will address each of the above noted topics in individual posts. Today’s topic:

Be ruthless with your online reading/viewing time

Now more than ever be super selective with what you are choosing to spend your time reading and watching.  The availability of information is enormous and endless. I have clients that spend hours reading things that they have never asked for, yet because it’s in their inbox or feeds, they feel compelled to read it.  Here is how you can manage this:

  • Set specific hours for online reading – that means articles, blog posts, texts, videos, and messages from well-meaning friends. If you stop for a quick read/view of everything that is sent to you, it’s going to be hard to get your important work done. Try blocking out time at the very beginning of your day, at lunch, and at the end of your day for this.
  • While it may be interesting or have value, ask yourself “what else is reading this now keeping me from doing?” Some of you with a super high need for completion may need this extra nudge to keep you on task with the work you want to be doing.
  • Reframe and read without guilt! – build in a system to help you stop “reading on the ping.” Move what you want to read to a folder, mark it unread, or flag it for later; then when you get back to it you can enjoy reading without guilt.

I can’t help thinking that solidifying these habits now are going to make you even more productive later! In my next post I’ll be address how to create more structure in your day, and why this is more important now than ever. Talk to you soon!

 

 

 

09 Apr

Posted at 23:17h in Focus and Prioritize, Productivity, Stress Management, Tips for Easier Living

from over-stressed to more productive

Last post I wrote about how the brain reacts to stress and why physiologically, it’s hard to get anything done when we are over-stressed and anxious.  If there is one thing we can be sure of right now, it’s that there is much uncertainty. It is quite stressful.  There are however specific things we can do to help move ourselves out of our emotional brain and back to our thinking brain.

  1. List and plan what you can control: take a minute and make a list of what you can control – routines, work flows, meal prep, news consumption, social media time – then set an intention around each.
  2. Create a realistic timeline – to say I will build a website in April may not be realistic. What is?  Outlining it?  Selecting a platform? Writing copy?
  3. Break large task into small steps – look at #2 above. Build Website is stressful. But breaking into the small steps – outlining, selecting platform, writing copy (maybe page by page,) is a lot less stressful.
  4. Practice gratitude, meditation & exercise – build the positives into your day. I take time each day to count my blessings…
    1. My family is healthy.
    2. I have a comfortable home in which to isolate.
    3. I have many friends and colleagues to stay in touch with.
    4. Good things are still happening in my business – check out these two articles from CNN Business Writer Kathryn Vasel on Working from Home 1) handling it all 2) scheduling work with kids around. I’m grateful for the wonderful professional relationships I have, like with Kathryn, and that she consistently reaches out to me for my expert opinion.
  5. Find outside support or accountability – we are juggling a lot these days. A coach or trusted friend/colleague can help you process your thoughts so it’s not quite so hard.

19 Mar

Posted at 22:39h in Focus and Prioritize, Productivity, Productivity for Leaders, Stress Management

Last week I shared some tips about maximizing productivity while working from home.  And this week…. well things are different.  I’m having a hard time getting much done.  I thought this would be a perfect time to dig into this book I’m writing… It’s really hard. And there is a reason for that.  (A sneak peak of what I’ll be writing about.)

We start with a quick look at the brain.  In the simplified picture above, we see 3 areas; in evolutionary order – the brain stem, the limbic system, and the prefrontal cortex.

The brain stem is the oldest, most evolved part of the brain. We don’t have control over it.  It basically functions on autopilot.

Next, in evolutionary terms, is the limbic system.  It is our emotional default center. We have some control here, but it takes over when it needs to.

And then we see the evolutionary newer Prefrontal Cortex (PFC); this is where we think, process, and remember.

To get into flow (optimized productivity), we need to be in our thinking brain – the PFC. This is the part of the brain that sets humans apart from other animals. It’s where we do our abstract thinking, and where our executive functions and working memory live.

The limbic system is the emotional center.  This houses our amygdala – the home of the freeze, fight, and flight response.  The amygdala takes over when we are overstressed, in fear, and/or anxious. Because the limbic brain is evolutionarily older than the PFC/thinking brain, it easily overrides it. And when this happens, our concentration, focus and efficiency is compromised.  

To illustrate, let’s look to our caveperson ancestors.  Cave-woman Wilma is working on learning her wall symbols.  Suddenly, a wolf enters the cave and lunges for her baby. It’s Wilma’s limbic/emotional brain that overtakes her PFC/thinking brain and enables her to snatch the baby away from the wolf in the nick of time. The limbic brain wins.  The limbic brain almost always wins. It’s physiological and not within our control, just like our heart beat is not within our control.

Coronastress is supercharging our limbic system. Yes, we can get work done, but getting into flow? We may need some time for that.  This is the time to be kind to yourself.  Having realistic expectations is helpful all around.

Self-compassion expert Dr. Kristin Neff, in her self-compassion Ted Talk, says “When we fail and feel inadequate, we are fighting ourselves. We are the attacker and the attacked.” When we are too hard on ourselves, we flip our brains from the PFC to the amygdala. Now add the uncertainty and stress of Covid-19, and you can see that it’s natural for our productivity to tank.

Taking care of yourself emotionally and physically is important in keeping your immune system strong. If you need support, please reach out.  I’m offering my coaching services (leadership, productivity, business and organizing) via phone and Zoom and am available to help. I invite you to schedule a complimentary consultation with me here.

24 Jul

Posted at 10:40h in Focus and Prioritize, Productivity for Leaders, Space, Stress Management, Time Management

What is YOUR Success Formula?

Look at how you filled your parking spaces last week.  There are 10 spots. Our math savvy friends know that each spot is 10% of your disposable time.  We will use this to create your formula.

Some of you may have created two parking lots. One that reflects how your life is today and one that reflects how you want your life to be.  The one that reflects the way you want your life to be will drive your success formula.

You are creating a vision for success – a “SUCCESS FORMULA” based on

  • your definition of success
  • your unique focus areas
  • your core values
  • your aspirations.

Keep in mind that each spot is equal to 10% of your disposable time.

Now assign a percentage to each of your parking spaces…

Example:

  • if you have 5 spots for work that’s 50%
  • if you have 3 spots for family that’s 30%
  • if you have 2 spots for self-care that’s 20%

This is my success formula:

Success Formula example

What’s your success formula?

Here are some other examples to spark your creativity:

Success Formulas

Now you have a visual based on YOUR DEFINITION OF SUCCESS.

Use Your Success Formula to Drive your Priorities

  • Create a visual that is motivating and appealing
  • Post your visual where you can see it daily
  • Use your visual to drive how you spend your time, and how you set your priorities; ask yourself:
    • Does saying yes to this support my success formula?
    • If I say yes to this what will I be saying no to?
  • Do the math – if something gets 10% of your formula then it gets 8-10 hours a week. If something gets 40% of your formula that is 32 to 40 hours a week.  Try logging how you spend your time.  You’ll be amazed at what you learn.

Integration: A key component of experiential learning (which is doing while learning, which is what we did in this blog course) is taking the time to integrate the learning.  Here are some questions that can help you to integrate the learning:

  • What did you figure out?
  • What do you see differently?
  • What one change will you make first?

Wishing you SUCCESS on your terms!

Creating Your Very Own Success Formula Blog Course Details – This is the 6th, and final, in a multi-series of posts.  Check this post for the big picture. Future blog posts can be delivered to your inbox by signing up for my blog. And please continue to share this blog course with your friends and colleagues.

16 Jul

Posted at 00:00h in Focus and Prioritize, Space, Stress Management, Time Management

 

Life is like a parking lot…   

When the lot is full, no matter how much you’d like to, you can’t pull in until another car pulls out.

  • Is your parking lot full?
  • Do you have more cars to park?
  • What car has to leave to put a more important car in?

We all have 24 hours in a day and we all have 7 days in a week.  We can’t control that.  What we can control, however, is what we do with those hours.

If we break this down, we can agree:

  • We need to sleep: there goes 7-8 hours a day
  • We need time for essential self-care: eating, grooming, emptying the dishwashers, etc. – we’ll give that 3-4 hours
  • 24-12 = 12      or      24-10 = 14
  • You have 12-14 disposable hours a day!  That is 84 – 98 disposable hours a week.

How are you going to fill your parking spaces?

  • For my analytical readers – depending on your disposable hour calculation above each space is 8.4-9.8 hours.
  • For my creative readers – figure 8-10 hours a week per space!

parking spots

Consider your “Unique Focus Areas” you created in Week 2. These can guide you to fill your spots with the things that you identified as mattering the most.

This is how my parking lot looks:  4 spaces to work, 1 space to volunteering, 2 spaces to self-care, 1 space to personal/professional development and 2 spaces to my family.

full parking lot

This week’s assignment: Fill your spots.  You may want to do this twice.  Once for how it is now and once for how you want it to be.

parking spotsparking spots

Creating Your Very Own Success Formula Blog Course Details – This is the 5th in a multi-series of posts.  Check this post for the big picture. Future posts can be delivered to your inbox by signing up for my blog. And please share this opportunity with your friends and colleagues.

04 Jul

Posted at 23:32h in Envision Possibilities, Stress Management, Tips for Easier Living

NO is my New YES

I love the word essence. It’s deep and alluring. It goes places that other words don’t go. It’s germane to many of the choices we make.

Last week’s core values exercise tells you about who you are and what you want in your life to be your best-self and live your best-life.  Essentially, these should guide your decisions about how you are spending your time and give you insight into your true priorities.

There is that word again, essentially…

  • Essentially – the crux of the matter
  • Essentials – the fundamentals
  • Essence – the intrinsic nature of something

When we are in our essence, we are making the choices that are congruent with our intrinsic nature. We are not fighting ourselves.  We are not trying to shove a round peg into a square hole, or trying to fill in the corners of a square peg in a round hole.

Are you in essence?

Are you saying “yes” to the right things?

Think about that while you listen to this amazing song by singer songwriter Karen Drucker: https://www.youtube.com/watch?v=LhpZKpnrOCQ

This week’s exercise is to make a “NO” LIST.  Name 5 things you will say “no” to that are not in essence with your core values.

  1. ______________________
  2. ______________________
  3. ______________________
  4. ______________________
  5. ______________________

 

What did you learn?

What do you have to let go of to make room for success?

What is important to you about your success?

Are important “yeses” coming into focus?

Creating Your Very Own Success Formula Blog Course Details – This is the 4th in a multi-series of posts.  Check this post for the big picture. Future posts can be delivered to your inbox by signing up for my blog. And please share this opportunity with your friends and colleagues.