Ellen Faye | Planning Tools
Productivity Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Executive Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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Planning Tools

use post-its to simplify planning your next project
Do you have a project to do, but don’t know where to start?  Most of us don’t have access to complex project management software, nor do we want to make the time investment to learn to use it.  I’ve developed a simple project planning process that yields many of the same results without the learning curve.

1.  Get a stack of Post-its

2.  Write down each task associated with the project. Don’t worry about writing them in any order, just write as fast as the ideas come to you.  Be sure to use a new post it for each individual task.

3.  Put the post-its in order. Consider – what has to come before another step, what would be the most logical way to do the work, if there is any significant wait time, and what would be best for you?  During this process you may think of extra steps.  Create a post-it for those steps and insert them into the process.

4.  Assign a length of time it will take to complete that step to each post-it – it could be 15 minutes, an hour or a week.

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It’s surprising to see how many of my clients are traveling at this time of year. So much is going on that sometimes people tell me they wonder if it is even worth the effort to get out of town.  Add to that the stress of re-entry and it’s no wonder our vacations don’t do such a good job of sustaining us.  Of course I have a solution – and it is in that old fashioned form of a list.

I’m all about lists supporting you in getting the right things done, and we do that by creating zones in the list.  For travel the list I suggest looks like this:

Get Out of Town with Peace

Get Out of Town with Peace

 

To make it work for you do as follows:

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TON

Ton of Shoulds

What I’m about to say is sacrilege.  It goes against every bit of advice today’s productivity experts lend.  I’ve been thinking about it a lot and am just going to put it out there…  Don’t write down every possible to-do or task you have to do.  I know, “if you don’t write it down then it is taking space in your head.”

The way I see it is that if you write everything down your endless lists become useless.  You have so much to do and so many possibilities.  To improve your quality of life I suggest you write down the to-dos that are important and just let the other stuff go.  Each time you think of something that could be done I want you to run it through the “Is this important” filter.

Deciding what’s important isn’t as easy as it sounds, but it’s not that hard either.  It just takes a bit of thought.

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