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Productivity Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Executive Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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As we go through our busy days we are pulled in many directions.  Deciding what actually priorities are, isn’t as easy as it sounds.  Is it working on the project plan for your team/boss/self?  Is it attending another meeting?  Is it making time to exercise or getting to your child’s concert on time?  Is it choosing to answer the phone or the emails?  It is truly hard to decide.

Interestingly enough, the word DECIDE comes from the Latin word decidere, which literally means to cut off (from de- + caedere to cut).  When you decide to do one thing you are CUTTING OFF the opportunity to do something else.   No wonder this is difficult!

To help you DECIDE what your priorities are, I recommend creating a filter list.  Run your options through the filter and see which items are big enough to not fall through.  Here is the criteria I use for my “Must Do Today” filter:

If I don’t do it today:

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A friend mentioned that her (big) company recently has added Instant Messaging to their IT system.  She says, “now, while I’m on the phone, or in a meeting, in addition to having to check emails, I have these IM’s popping up at me.”  WHAT WERE THEY THINKING???!!!!???!!!!

A study by Microsoft found that it takes an employee an average of 15 minutes to return their attention back to the previous task when distracted by email, instant message, etc.

I know, you think you are special and while you can accept that multi-tasking doesn’t work for everyone else, you can still manage it.  I suspect that you can’t.  [Also understand that there is a difference between multi-tasking and a white-noise activity.  Some people need to doodle, color, play solitaire, etc. to stay focused.]

The secret about multi-tasking?  The secret is that you can’t multi-task. The brain can only do one thing at a time.  You may a fast “task-switcher,” which means you can move from task to task quickly, but the brain is only capable of holding one thought process at a time!  Bummer.

What can you do to get more done?  Try these tips for a week – then assess:

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