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Productivity Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Executive Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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What is YOUR Success Formula?

Look at how you filled your parking spaces last week.  There are 10 spots. Our math savvy friends know that each spot is 10% of your disposable time.  We will use this to create your formula.

Some of you may have created two parking lots. One that reflects how your life is today and one that reflects how you want your life to be.  The one that reflects the way you want your life to be will drive your success formula.

You are creating a vision for success – a “SUCCESS FORMULA” based on

  • your definition of success
  • your unique focus areas
  • your core values
  • your aspirations.

Keep in mind that each spot is equal to 10% of your disposable time.

Now assign a percentage to each of your parking spaces…

Example:

  • if you have 5 spots for work that’s 50%
  • if you have 3 spots for family that’s 30%
  • if you have 2 spots for self-care that’s 20%

This is my success formula:

Success Formula example

What’s your success formula?

Here are some other examples to spark your creativity:

Success Formulas

Now you have a visual based on YOUR DEFINITION OF SUCCESS.

Use Your Success Formula to Drive your Priorities

  • Create a visual that is motivating and appealing
  • Post your visual where you can see it daily
  • Use your visual to drive how you spend your time, and how you set your priorities; ask yourself:
    • Does saying yes to this support my success formula?
    • If I say yes to this what will I be saying no to?
  • Do the math – if something gets 10% of your formula then it gets 8-10 hours a week. If something gets 40% of your formula that is 32 to 40 hours a week.  Try logging how you spend your time.  You’ll be amazed at what you learn.

Integration: A key component of experiential learning (which is doing while learning, which is what we did in this blog course) is taking the time to integrate the learning.  Here are some questions that can help you to integrate the learning:

  • What did you figure out?
  • What do you see differently?
  • What one change will you make first?

Wishing you SUCCESS on your terms!

Creating Your Very Own Success Formula Blog Course Details – This is the 6th, and final, in a multi-series of posts.  Check this post for the big picture. Future blog posts can be delivered to your inbox by signing up for my blog. And please continue to share this blog course with your friends and colleagues.

 

Life is like a parking lot…   

When the lot is full, no matter how much you’d like to, you can’t pull in until another car pulls out.

  • Is your parking lot full?
  • Do you have more cars to park?
  • What car has to leave to put a more important car in?

We all have 24 hours in a day and we all have 7 days in a week.  We can’t control that.  What we can control, however, is what we do with those hours.

If we break this down, we can agree:

  • We need to sleep: there goes 7-8 hours a day
  • We need time for essential self-care: eating, grooming, emptying the dishwashers, etc. – we’ll give that 3-4 hours
  • 24-12 = 12      or      24-10 = 14
  • You have 12-14 disposable hours a day!  That is 84 – 98 disposable hours a week.

How are you going to fill your parking spaces?

  • For my analytical readers – depending on your disposable hour calculation above each space is 8.4-9.8 hours.
  • For my creative readers – figure 8-10 hours a week per space!

parking spots

Consider your “Unique Focus Areas” you created in Week 2. These can guide you to fill your spots with the things that you identified as mattering the most.

This is how my parking lot looks:  4 spaces to work, 1 space to volunteering, 2 spaces to self-care, 1 space to personal/professional development and 2 spaces to my family.

full parking lot

This week’s assignment: Fill your spots.  You may want to do this twice.  Once for how it is now and once for how you want it to be.

parking spotsparking spots

Creating Your Very Own Success Formula Blog Course Details – This is the 5th in a multi-series of posts.  Check this post for the big picture. Future posts can be delivered to your inbox by signing up for my blog. And please share this opportunity with your friends and colleagues.

We’ve all gotten pretty good at squeezing in an email, quick call, or text in a moments time, however when we have project work or multi-step tasks it a bit more complicated. Both productivity and performance improve when we are in flow.

Daniel Goleman, the Father of Emotional Intelligence, describes FLOW as a state in which people become utterly absorbed in what they are doing and their awareness is merged with their actions. He says “you know when you are in flow; work becomes easy, you lose track of time, you feel happy, and joyful, and productive.

It makes sense that we would want to create the flow state for when we finally get to doing our really important work. For the brain to engage, work has to be challenging enough to stimulate the brain. The challenge itself is energizing and motivating.

However, there is more we can do to propel ourselves into flow:

  1. Clearly define the goal and create an outline or plan. Being specific minimizes your getting off task.
  2. Create your optimum environment by eliminating distractions. This can mean no noise, white noise, music with words, or music without words. Wear headphones so people know not to interrupt you, close your office door (if you’re so lucky to have one), or find a secluded place to work.
  3. Clear the decks. While some people can jump in and “eat the frog”, others need to get the little nudgy annoying tasks off their plate so they can concentrate and be completely engaged.
  4. Block off enough time. Some people can work in micro blocks – 15-30 minutes, and the next day pick up right where they left off. Others need 2 or 3 or 4 hour chunks so they don’t have to waste time ramping up to get to where they were the day before.
  5. Build in accountability and feedback. Outside support often helps to stay on task.

 

When I dig into a task this is what works for me:

  1. I write out my goal and put it in front of me. Then I outline the steps to reach the goal, often on post-its, organizing the process. And, it helps me stay motivated when I can throw away a completed post-it.
  2. My optimum environment includes finding a quiet spot where no one can talk to me. I turn off my phone, ALL social media, and often the internet. I prefer to have either white noise or music without words playing in the background
  3. I clear the decks almost 100%. My desk surface only has the current project – nothing else.  My critical email are completed, my phone calls are made, and I try to have completed as many  little annoying tasks as possible.  This enables me to solely focus on the important work.
  4. I block out time in big chunks, preferably 4 hours. I waste too much time remembering where I was and getting back to that point if I work in lesser amounts.  If I am working on a presentation or something with lots of moving parts, I may block out the entire day.
  5. My accountability to myself is enough for me, so engaging others isn’t helpful, but many clients and colleagues do benefit from knowing they will be reporting in on their progress.

 

The one most important thing to know about flow is that it happens when we are working on things we love doing. What do you love doing?  How can you create your environment to get to do the work you love more?

Time management is such a funny phrase.  We all banter it about like we understand it, but really what does it mean?  My definition of Time Management is getting done what you have to do so there is time to do what you want to do. There is such a wealth of information and tools to help manage your time – but as with everything I espouse IF IT’S NOT EASY, IT’S TOO HARD.

What works?  Here are some simple strategies you can implement starting now: (more…)

use post-its to simplify planning your next project
Do you have a project to do, but don’t know where to start?  Most of us don’t have access to complex project management software, nor do we want to make the time investment to learn to use it.  I’ve developed a simple project planning process that yields many of the same results without the learning curve.

1.  Get a stack of Post-its

2.  Write down each task associated with the project. Don’t worry about writing them in any order, just write as fast as the ideas come to you.  Be sure to use a new post it for each individual task.

3.  Put the post-its in order. Consider – what has to come before another step, what would be the most logical way to do the work, if there is any significant wait time, and what would be best for you?  During this process you may think of extra steps.  Create a post-it for those steps and insert them into the process.

4.  Assign a length of time it will take to complete that step to each post-it – it could be 15 minutes, an hour or a week.

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It’s surprising to see how many of my clients are traveling at this time of year. So much is going on that sometimes people tell me they wonder if it is even worth the effort to get out of town.  Add to that the stress of re-entry and it’s no wonder our vacations don’t do such a good job of sustaining us.  Of course I have a solution – and it is in that old fashioned form of a list.

I’m all about lists supporting you in getting the right things done, and we do that by creating zones in the list.  For travel the list I suggest looks like this:

Get Out of Town with Peace

Get Out of Town with Peace

 

To make it work for you do as follows:

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