Imagine every email is a phone message you had to return! I suspect that means you are spending your entire work day on the phone and not getting to your important work. If you put your email responses through the same filter as your phone call responses you’ll reduce the volume and focus on the most important messages.
- You may think it’s polite to answer each and every email – but it’s not. Email etiquette suggests you only respond when useful.
- When you see a big list of people who are copied, it’s ok to take people out of the response list if your response isn’t relevant to them.
- It’s ok to decide that an email string isn’t a top priority and delete it. Remember, only you are in control of how you use and manage your time.
And don’t forget that your email inbox isn’t a storage location. If you don’t need the email anymore, file it, or even better – DELETE it!