Ellen Faye | productivity
Productivity Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Executive Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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productivity Tag

Strong leadership is critical for good productivity and good productivity is critical for strong leadership.  As most of you know, for the past two years I’ve served as volunteer President of the most fabulous 3500+ member, non-profit, education based national association ever (NAPO.net.) To say that I dedicated much of my free time to NAPO would be an understatement – but it was all incredibly gratifying and worthwhile. I grew and learned in ways that one could never imagine.

Most specifically I became very clear on how critical good leadership is to productivity and how critical good productivity is to leadership; this is the direction in which I plan to take my business next.  My term is ending soon and I had planned to resume blogging shortly thereafter.  But as luck would have it I was contacted by the Leadership Editor at CNBC and he published the article below yesterday. This is the perfect way to launch my next chapter with you.

http://www.cnbc.com/2017/05/05/try-these-3-productivity-hacks-to-have-a-more-successful-monday.html

and a nice quick video: http://video.cnbc.com/gallery/?video=3000616286

Looking forward to sharing my weekly tips with you regularly, and stay tuned for my updated website coming soon.

Ellen

Search bar

search bar

Sometimes just the smallest thing makes a difference.  We spend a lot of time on computers and if we could do what we needed to do faster than there would be more time to do the things we want to do.  Here are my Top Ten Google Search Tricks that help me save time.

Tip Issue Type in Results
1. Spell Don’t know how to spell a word? Type in the word spell and your closest guess. As long as your guess is reasonably close, Google returns the correct spelling Spell infintesimal Infinitesimal
2. Google Images When looking for a product, type in product description and select “images” for your search tool (grey options across the top – 3rd one) Desk top file and select “search images” Pages of desk top files pictures that you can shop from
 3. Define Need a definition?  You don’t need to go to a dictionary website.  Type in “define” and the word. Define Complementary Full dictionary definition
4. Minus Sign If you want to find something but leave out certain results use the minus sign Caterpillar – tractor Insect options not machinery company options
5. Date Range To identify a range of years use two periods. I use it often to get the most current technology results iPhone updates 2013..2014 Only listings posted during that range of dates
 6. Timer Let your computer alert you after a certain amount of time?  Type in “timer” and the length of time. Timer 10 minutes A countdown timer that dings when you are out of time
7. Math Don’t have a calculator handy?  Google does equations. Type in the equation and you’ll get the answer 365 * 24 8760
8. Weather What’s the temperature outside weather and zip code 10 day forecast
9. Answers questions Google is just like your smart phone’s assistant (Siri) When is daylight savings 2014 Starts March 9, Ends Nov 2
10. Exact Words When searching for exact words use quotes to delineate the exact words you are looking for  “Michael C. Jones” Only searches that have the words Michael C. Jones, in that order.

 

mystery box

mystery box

A friend shared a blog posted with some quick easy organizing tips this morning and that got me thinking about productivity and organizing.  I try to keep a productivity voice to my blog – it’s what I do and who I am.  But, sometimes good old fashion SPACE CLEARING is the one thing you need to do to be most productive.  Everything I talk about is a cross between getting organized and being more productive – they are not separate, getting organized is what you do to make yourself more productive.  So in honor of Jodi’s post, here are a few tips to help you clear some space.

A PLACE FOR EVERYTHING: The greatest benefit of having a place for everything is NOT that you know where to find something when you need it (though that is lovely), it’s so you have a place to put things so they are not sitting around cluttering up your physical or emotional space.  I always think more clearly when my space is clear and it only takes a moment to put things in their place.  Having THE place is the secret.  Here’s an example:

  • Unattached or Unidentified Cords and Wires – everyone has them.  My solution is to create a MYSTERY CORDS and WIRES BOX.  When I’m looking for a cord or wire I know exactly where to go look.  But the best part is that cords don’t clutter my surfaces, if I have one I toss it in the box.

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Done with Evernote

Done with Evernote

Delegation is sharing some of your responsibilities with the people that work with you.  The leader who is not delegating is trying to do it all, and we know how well that works out… There is only one of you and your job isn’t to do everything, it’s to drive the important work.

Just as setting priorities for ourselves is critical to goal achievement, helping our team learn to set priorities is critical too (this works at work, at home and in volunteer settings.)

Delegating priority tasks is great, but without follow up and accountability it almost seems that delegating is more trouble than it’s worth.  However, when done well it’s a game changer. All of a sudden you are free to drive forward.

A good delegation system has the following components:

  1. Delegate clearly – specifically identify the what, the how and the when
  2. Confirm understanding – ask the assignee to repeat back the assignment to ensure that you’ve been as clear as you need to be
  3. Be available – your job is now to mentor and support.  If there are questions, the assignee needs to feel safe coming to you for direction
  4. Follow up – if you don’t hold the assignee and YOURSELF accountable the assignment will not make it to the top of anyone’s priority list.

My accountability partner of choice for delegating is Evernote.  Evernote has some great features that makes it an ideal follow-up tool:

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August Calendar

It’s August and it’s been one heck of a year, not just for me but for so many friends, colleagues, and clients. Yet Tuesday morning beckons and I know that means it is time to write my blog post for the week.  Most of the time the words just pour onto the page.  Unlike some bloggers I don’t pre-write, my posts are inspired by my clients, my week, and my life.

Except today I’m stuck.  Maybe it’s how sad I am about the loss of Robin Williams.  Maybe it is because both my children are leaving for college on Saturday (sad, excited and super busy all at the same time), maybe it is because I need a vacation. I think that’s it. I have been reading all these great articles about how productivity improves with down time. This is what I’ve picked up:

  • Take true vacations: “If we can train ourselves to take regular vacations – true vacations without work – and to set aside time for naps and contemplation, we will be in a more powerful position to start solving some of the world’s biggest problems. (New York Times article on creative thought: http://www.nytimes.com/2014/08/10/opinion/sunday/hit-the-reset-button-in-your-brain.html?smid=fb-share)
  • Create and respect boundaries. “You cannot achieve your balance if you don’t respect the boundaries you have put in place. It will be hard in the beginning but you need to stick with it so you develop a routine and drive a culture and lifestyle of predictability. You will find that there is also something else you can do. There is always another email to reply to or a problem to work, but you need to PERSONALLY respect your boundaries. If you don’t then you can’t expect others to respect them.” (Entrepreneur Magazine article on Work-Life Balance: http://www.entrepreneur.com/article/235427)
  • Time off improves productivity: “The Greeks are some of the most hardworking in the OECD, putting in over 2,000 hours a year on average. Germans, on the other hand, are comparative slackers, working about 1,400 hours each year. But German productivity is about 70% higher.”  (Economist Magazine article: http://www.economist.com/blogs/freeexchange/2013/09/working-hours)

So, my productivity tip for the week is to take some down time.  Happy August, vacation, and napping.  Talk to you next week – then it’s VACATION TIME!