Ellen Faye | simple
Productivity Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Executive Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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use post-its to simplify planning your next project
Do you have a project to do, but don’t know where to start?  Most of us don’t have access to complex project management software, nor do we want to make the time investment to learn to use it.  I’ve developed a simple project planning process that yields many of the same results without the learning curve.

1.  Get a stack of Post-its

2.  Write down each task associated with the project. Don’t worry about writing them in any order, just write as fast as the ideas come to you.  Be sure to use a new post it for each individual task.

3.  Put the post-its in order. Consider – what has to come before another step, what would be the most logical way to do the work, if there is any significant wait time, and what would be best for you?  During this process you may think of extra steps.  Create a post-it for those steps and insert them into the process.

4.  Assign a length of time it will take to complete that step to each post-it – it could be 15 minutes, an hour or a week.

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Rutabagas or Sweet Potatoes?

Rutabagas or Sweet Potatoes?

 

Most days we have too much to do, too much on our plate so to speak.  If we continually fill our lives with things to please others or only do those things we think we should do, our lives become unfulfilling and mundane.

Think of life like a Thanksgiving plate.  I’m confident that on Thursday you’ll be selective about what you put on your plate so that you’ll have room for all your favorite things.  If you fill up on rutabagas and parsnips just how much room will you have for sweet potatoes and pie?

Live your life like you fill your Thanksgiving plate – be selective about how you spend your time – and you’ll be more satisfied and fulfilled.

 

Search bar

search bar

Sometimes just the smallest thing makes a difference.  We spend a lot of time on computers and if we could do what we needed to do faster than there would be more time to do the things we want to do.  Here are my Top Ten Google Search Tricks that help me save time.

Tip Issue Type in Results
1. Spell Don’t know how to spell a word? Type in the word spell and your closest guess. As long as your guess is reasonably close, Google returns the correct spelling Spell infintesimal Infinitesimal
2. Google Images When looking for a product, type in product description and select “images” for your search tool (grey options across the top – 3rd one) Desk top file and select “search images” Pages of desk top files pictures that you can shop from
 3. Define Need a definition?  You don’t need to go to a dictionary website.  Type in “define” and the word. Define Complementary Full dictionary definition
4. Minus Sign If you want to find something but leave out certain results use the minus sign Caterpillar – tractor Insect options not machinery company options
5. Date Range To identify a range of years use two periods. I use it often to get the most current technology results iPhone updates 2013..2014 Only listings posted during that range of dates
 6. Timer Let your computer alert you after a certain amount of time?  Type in “timer” and the length of time. Timer 10 minutes A countdown timer that dings when you are out of time
7. Math Don’t have a calculator handy?  Google does equations. Type in the equation and you’ll get the answer 365 * 24 8760
8. Weather What’s the temperature outside weather and zip code 10 day forecast
9. Answers questions Google is just like your smart phone’s assistant (Siri) When is daylight savings 2014 Starts March 9, Ends Nov 2
10. Exact Words When searching for exact words use quotes to delineate the exact words you are looking for  “Michael C. Jones” Only searches that have the words Michael C. Jones, in that order.

 

A+

The goal of getting organized and improving productivity is not to be perfect.  It is to make life easier and more enjoyable and fulfilling.  Complex systems are rarely the answer.  The best solutions are often the simplest.  Over complicated systems most often cannot be maintained.  More often than not, well done is good enough.

There are times that being “perfect” is important; in a client proposal, or on a resume, or in a white paper for your boss.  But equally, there are times that you don’t have to be so perfect – I’m not talking about spelling errors, or typos – I’m talking about thoroughness and precision.
When you strive for perfection your time investment is maxed out.  Where can you step back and save a bit of time and energy?  Here are my favorites:

  • Email – ask yourself, do I have to include that piece of information.  The briefer and more to the point your email is the faster it takes to write it and the easier it will be for the person receiving it to send you a prompt response
  • Planning your day – write out the top 5 things (or 3, or 7) you wish to accomplish.  Prioritize them by writing numbers next to each task – 1 for the most important, etc.  Just do it – but don’t spend a lot of time on this task – it will change anyway because you’ll never be able to anticipate the nuances of each day.  It’s the act of  planning that keeps you focused, not the exact plan itself
  • Drop the Penny – round up, it always balances out and it saves such silliness.  Imagine how many payroll dollars would be saved if employees didn’t have to count pennies.  Their impact is insignificant (unless of course you have a million of them – but that’s not the point!)

If you’re a perfectionist, try an experiment.  Pick one thing today and try to be a little less perfect.

EVERNOTE

EVERNOTE

 

Imagine 1000 sticky notes that are organized and available at the click of a mouse.  Meet Evernote.  Evernote is a cloud based application that can be accessed from just about anywhere – your PC, your Mac, your iPhone, your iPad and/or your Android phone.  And it’s FREE!  Go to www.evernote.com and download it.  Play with it.  Basically, all you need to know to get started is that you make a note – give it a title and Evernote saves it.  Then when you want to find it you can search on any word in the note and it will pull it up for you.  Later, when you get more comfortable with it, you can take pictures into your notes, cut and paste links and photos into your notes, and even do voice to text input.  Here are some ideas about how I use mine:

  • Favorite lists:  books to read, restaurants to go to (each city has its own note), wines to try, nail polish colors I like
  • Numbers: Frequent Flyer Numbers, Insurance numbers, Clothing/Shoe sizes
  • Maps: Pictures of how to get from point to point
  • Things to Buy: Pictures of my odd size light bulb for my desk or the humidifier filter I only have to buy once a year
  • Lists of names: friend’s kids/ grandkids/ husbands names, etc.
  • Notes from meetings
  • Summary notes from articles or books
  • Absolutely anything that is on scrap of paper that can now be placed into a sortable manageable system

Evernote is really a simple system to use.  Do yourself a favor and try it today.