How to Organize an Office

3 steps in response to “Help! How do I Organize My Office?”

desktop step-up file

my favorite desktop step-up file from www.ultoffice.com

Step 1: Break Your Project Up Into Small Manageable Parts:
  • If you take on the whole project it will become overwhelming. Take it one step at a time.
  • Understand that you didn’t get disorganized overnight and you won’t get organized overnight either. What you need is a plan to get yourself back on track.
  • Look around – what do you see. A desk? Office supplies? A computer with files all over the place? Email that haunts you? Post-it’s everywhere?  Those are your projects. Pick the 3 or 4 areas that stress you out the most. Plan to work on one a week.

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Productivity and Peace

Light Streaming Through the Crown of a Tree

“Everybody is a genius. But if you judge a fish by its ability to climb a tree it will live its whole life believing that it is stupid.”  Albert Einstein

This great quote pretty well sums up why I’m in business. If you judge yourself by your ability to organize when that is not what you’re good at, you are not being fair to yourself. If you can value yourself for what you are good at, and find work-arounds for what isn’t so easy, then you’ve found a better route to productivity AND peace.

Managing Time Better

Do you ever ask yourself how you can better manage your time?

If managing people is making choices about how to maximize their potential, than you can easily say that managing time is making choices about how to maximize its potential as well.

One of the most useful tools I have found to most effectively manage time is Pareto’s Principle.  Pareto was an Italian Economist who in 1906 observed that 80% of Italy’s land was owned by 20% of the population.  From this comes The Pareto Principle, more commonly known as the 80/20 rule.  Simply put, 20% inputs yield 80% output

How does this help you manage your time?

Let’s look at 3 relevant examples:   Continue reading »

Why Be Organized?

Why Be Organized?

  • Do you think things should be neater?
  • Are you worried about what other people think of you?
  • Are you trying to please a spouse or a boss?

These reasons are sound. But will they motivate you? Are they important enough to give up your valuable time and energy to get the work done? Probably not.

What is your motivation?

The most important reason to get organized is so you can have something you want that you don’t currently have.   Continue reading »

10 Minute Goal Setting

Do you have goals?

Of course you do, but perhaps the question should be, “What are your goals doing for you?” If they are simply floating around in your head, they are probably just frustrating you, but if you take the time to do something with your goals, they can enrich your life.

Many people say they don’t use goals because it seems so complicated. Not so. Using goals to shape your life more the way you want it is really quite easy. Take ten minutes and you are on your way to accomplishing the things in your life that are most important to you.

Before you begin, it is important to review a few key terms relating to Goal Setting. A goal is an action statement that reflects a desired outcome. Life areas are areas you consider important in the balance of your life, i.e.: business, self, family, and service. The term measurable means quantifiable through time, quantity, result, or concept.

Action Plan for 10 Minute Goal Setting:    Continue reading »

This isn’t so bad

“This isn’t so bad” is perhaps one of the more frequent statements I hear out of my client’s mouths. It doesn’t quite matter if we are sorting stuff, culling emails, consolidating post-its or any of the other numerous tasks that go into becoming more organized and productive, I hear it often…”this isn’t so bad”.

What’s that about? Could it possibly be that:

  • creating order and structure actually is a relief?
  • getting rid of excess actually feels good?
  • being in control of one’s responsibilities actually is a good thing?

Yes, I’m convinced of all that, and I’m convinced that having some semblance of order contributes to a better life overall.

Then why is it so hard to do it? The easy answer is because there are so other things we have to do that it’s hard to prioritize taking care of our work space. What if we were to reframe this? For those of you who love to exercise and would never miss a workout, but the thought of spending time getting your office or desk or kitchen island in shape is horrifying – ask yourself why is this any different?

Organizing is simply a workout for your space. Without the maintenance of taking care of your stuff, your space gets sluggish, inefficient and blob-like. Once you invest a bit of time and energy into taking care of it you feel lightened up, more agile and more nimble. And that isn’t so bad.