What do you mean you don’t have a Fax!

Genius Scan
Genius Scan

I’ve been proud of my ability to run a business for over 12 years without a Fax machine.  It always seemed like just one more extra thing to maintain.  Probably once or twice a year I’ve had to ask a friend or neighbor to fax something for me.  But most of the time I’ve been able to scan whatever I needed from my printer and email it. There have even been a couple times I’ve told people to snail-mail me things.

This changed about a year ago when I read about a fabulous app called Genius Scan, free for iPhone and 99¢ for the Android platform.  Imagine using the camera of your smart phone and within moments having a pdf for emailing.  It’s that simple.

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Systems Match Both Organizing and Memory Style

Ellen's Bookshelf
Ellen’s Bookshelf

In the Spring I helped a client organize her husband’s home office as a Father’s Day present.  We were given clear instructions to not touch anything “on the desk,” but everything else was fair game.  Her husband is a Neuroscience Professor at an area university.  Of course he had a large library of books. They were in absolutely no order at all.

I was curious how he could find anything.  Why is it that certain people’s brains need order and others don’t?  Continue reading »

How to Organize an Office

3 steps in response to “Help! How do I Organize My Office?”

desktop step-up file

my favorite desktop step-up file from www.ultoffice.com

Step 1: Break Your Project Up Into Small Manageable Parts:
  • If you take on the whole project it will become overwhelming. Take it one step at a time.
  • Understand that you didn’t get disorganized overnight and you won’t get organized overnight either. What you need is a plan to get yourself back on track.
  • Look around – what do you see. A desk? Office supplies? A computer with files all over the place? Email that haunts you? Post-it’s everywhere?  Those are your projects. Pick the 3 or 4 areas that stress you out the most. Plan to work on one a week.

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10 Minute Goal Setting

Do you have goals?

Of course you do, but perhaps the question should be, “What are your goals doing for you?” If they are simply floating around in your head, they are probably just frustrating you, but if you take the time to do something with your goals, they can enrich your life.

Many people say they don’t use goals because it seems so complicated. Not so. Using goals to shape your life more the way you want it is really quite easy. Take ten minutes and you are on your way to accomplishing the things in your life that are most important to you.

Before you begin, it is important to review a few key terms relating to Goal Setting. A goal is an action statement that reflects a desired outcome. Life areas are areas you consider important in the balance of your life, i.e.: business, self, family, and service. The term measurable means quantifiable through time, quantity, result, or concept.

Action Plan for 10 Minute Goal Setting:    Continue reading »

This isn’t so bad

“This isn’t so bad” is perhaps one of the more frequent statements I hear out of my client’s mouths. It doesn’t quite matter if we are sorting stuff, culling emails, consolidating post-its or any of the other numerous tasks that go into becoming more organized and productive, I hear it often…”this isn’t so bad”.

What’s that about? Could it possibly be that:

  • creating order and structure actually is a relief?
  • getting rid of excess actually feels good?
  • being in control of one’s responsibilities actually is a good thing?

Yes, I’m convinced of all that, and I’m convinced that having some semblance of order contributes to a better life overall.

Then why is it so hard to do it? The easy answer is because there are so other things we have to do that it’s hard to prioritize taking care of our work space. What if we were to reframe this? For those of you who love to exercise and would never miss a workout, but the thought of spending time getting your office or desk or kitchen island in shape is horrifying – ask yourself why is this any different?

Organizing is simply a workout for your space. Without the maintenance of taking care of your stuff, your space gets sluggish, inefficient and blob-like. Once you invest a bit of time and energy into taking care of it you feel lightened up, more agile and more nimble. And that isn’t so bad.