The Productive Leader Blog
Improving Leadership Effectiveness One Task at a Time
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The Productive Leader Blog

Digital Clutter

Digital Clutter

Yes – actually we now have names for people who keep too much electronic information.  But, there is good news!  Unlike physical clutter where our space fills up and overflows, our computers can handle massive amounts of data.  Bad news is, just like physical clutter, it can negatively affect our quality of life.  Is this you?

  • You’ve missed an important opportunity because the email invitation was hidden among hundreds of unimportant emails
  • You’ve spent hours looking for a document you know you had but couldn’t find
  • Your computer is mired in so much muck that it no longer is the wonderful resource it once was.

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3 steps in response to “Help! How do I Organize My Office?”

desktop step-up file

my favorite desktop step-up file from www.ultoffice.com

Step 1: Break Your Project Up Into Small Manageable Parts:
  • If you take on the whole project it will become overwhelming. Take it one step at a time.
  • Understand that you didn’t get disorganized overnight and you won’t get organized overnight either. What you need is a plan to get yourself back on track.
  • Look around – what do you see. A desk? Office supplies? A computer with files all over the place? Email that haunts you? Post-it’s everywhere?  Those are your projects. Pick the 3 or 4 areas that stress you out the most. Plan to work on one a week.

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Light Streaming Through the Crown of a Tree

“Everybody is a genius. But if you judge a fish by its ability to climb a tree it will live its whole life believing that it is stupid.”  Albert Einstein

This great quote pretty well sums up why I’m in business. If you judge yourself by your ability to organize when that is not what you’re good at, you are not being fair to yourself. If you can value yourself for what you are good at, and find work-arounds for what isn’t so easy, then you’ve found a better route to productivity AND peace.

Do you ever ask yourself how you can better manage your time?

If managing people is making choices about how to maximize their potential, than you can easily say that managing time is making choices about how to maximize its potential as well.

One of the most useful tools I have found to most effectively manage time is Pareto’s Principle.  Pareto was an Italian Economist who in 1906 observed that 80% of Italy’s land was owned by 20% of the population.  From this comes The Pareto Principle, more commonly known as the 80/20 rule.  Simply put, 20% inputs yield 80% output

How does this help you manage your time?

Let’s look at 3 relevant examples:   (more…)

Why Be Organized?

  • Do you think things should be neater?
  • Are you worried about what other people think of you?
  • Are you trying to please a spouse or a boss?

These reasons are sound. But will they motivate you? Are they important enough to give up your valuable time and energy to get the work done? Probably not.

What is your motivation?

The most important reason to get organized is so you can have something you want that you don’t currently have.   (more…)

Do you have goals?

Of course you do, but perhaps the question should be, “What are your goals doing for you?” If they are simply floating around in your head, they are probably just frustrating you, but if you take the time to do something with your goals, they can enrich your life.

Many people say they don’t use goals because it seems so complicated. Not so. Using goals to shape your life more the way you want it is really quite easy. Take ten minutes and you are on your way to accomplishing the things in your life that are most important to you.

Before you begin, it is important to review a few key terms relating to Goal Setting. A goal is an action statement that reflects a desired outcome. Life areas are areas you consider important in the balance of your life, i.e.: business, self, family, and service. The term measurable means quantifiable through time, quantity, result, or concept.

Action Plan for 10 Minute Goal Setting:    (more…)